NSW PUBLIC LIBRARIES DOCUMENT DELIVERY WORKING GROUP MEETING MINUTES
Date: AGM - Monday 3rd February 2025
Venue: Hybrid, in-person and Online via Zoom
Time: 2pm
Chairperson: Shelley Petchell, Cumberland
Secretary: Anne Laidlaw, City of Sydney
Full Downloadable Minutes Available here
1. Welcome and introductions
I acknowledge the Gadigal people of the Eora Nation, the traditional custodians of our local area and we acknowledge their continued connection to Country. I would like to pay respect to Elders both past and present and extend that respect to all Aboriginal and Torres Strait Islander people who are present.
2. AGM
No takers for chair and secretary 2025. Vote taken and Shelley and Anne to continue for 2025 and look at Quarterly rotations in 2026.
Chair: Shelley Petchell, Cumberland Library ; Minutes: Anne Laidlaw, City of Sydney
3. Apologies
Aurora L’Aimable, Bayside; Christine Bendit, Blacktown; Diane Parkin, Hornsby; Georgia Matthews, Hawkesbury; Jody Rodas, Woollahra; Joanna Goh, SLNSW
4. Confirmation of December Minutes - Kris, Sutherland ; Monica, Northern Beaches
5. Actions arising from previous meeting
- Draft survey for the Sydney Metro run improvements. Action: No further word on this. Shelley to chase up with Cameron and Genevieve. Response: Survey ETA end of February.
6. Multicultural Services report - December 2024
7. Trove Collaborative Services Updates
New FAQs: 19th December new FAQs added to Partner Learning Hub. Now also in Doku Wiki here.
Registration form - Registration form extended until end of Jan.Reminder sent to tcs@nla.gov.au elist on 9 Jan 2025. If not yet completed and want to be a part of ReShare need to get in touch with NLA as soon as possible Anyone still needing to complete please see NLA
Timeline - Please note the following important dates:
2025 schedule
February: Estimated release of preferred Library networks from Registration form. If you wish to change your networks after seeing these lists then contact Trove Partner Support
Feb 13 Resource Sharing Working Group: Project update, networks and technical Q&A
Feb-March: Initial Training delivered – TBC
March
• Enable Logins for ReShare
• 13 March Trove Partners Resource Sharing system preview and callout for user acceptance testing.
April: Learning material on Learning Hub
May: Working Group Q&A
March-June: Staged go live.
Q: Will networks be able to be changed once LADD has ended? A: Based on previous conversations in working group meetings you should be able to request a move between networks via the Trove Partner Support Form.
Action: Ask at the next Resource Sharing Working Group Meeting about accuracy of current timeline and whether there are any updates to completion by end of June.
Q: With above timeline coming up would reciprocal locations be interested in moving to email requests should deadline pass?
Floating idea may loop back with a MS form once we know a bit more from the Feb meeting. Suggested possibly also ordering items directly from the local catalogue like a borrower would.
8. ILL Van
- New driver commenced - Gustavo
Any issues
All seems to be working well so far with deliveries occurring regularly and no cigarette smoke.
Action: Shelley to email Genevieve to see if;
- This change of driver is permanent: Confirmed just leave cover for regular driver who away until March.
- If this changes any move away from Australia Post as courier: Confirmed this hasn't changed the SLNSW looking into alternate courier options given Australia Posts recent performance.
- Does this impact cost: TBC
9. The Wiki
10. Libraries Australia/LADD issues
10. Suggested topics for discussion
Is there a standard lending period for ILL items: Similar query covered in December meeting. While it is understood that arriving with 3 weeks lend time is not always helpful the lending period from 4 weeks on are largely set by local policy and might not be able to set longer than 4 weeks initially but can renew if asked.
LADD update: See above Trove update
Have any other ILL officers been asked to search through Trove instead of Libraries Australia: Searching in Trove not as clear as LA – holdings not as up to date, hard to locate record number and catalogues don’t automatically open in a new tab so you are constantly going back and forth.
Noted by City of Sydney that this directive may be linked to the amount of LA searches. This is tracked by NLA and capped at a different amount per Trove Collaborative Services package
11. General business
12. Next meeting
- Monday 5th May 2025 2-5pm (Online)
- Monday 4th August 2025, 2-5pm (Online)
- Monday 1st December 2025, 2-5pm (Hybrid meeting; both in person at the NSW State Library and online)