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**Minutes of the Working Group on Multicultural Services Quarterly Meeting held on Thursday, the 20th of November 2008 at the State Library of NSW**

__Present__ Wendy Ford Manly Library Katherine Zhu Randwick Library Wanda Swierczynska Botany Library Vivien Chung Willoughby Library Anne Hall Fairfield Library Rosemary Worley Wollongong Library Kemal Serdar Auburn Library Roman Ciereszko Liverpool Library Stephanie Lee Rockdale Library Maureen Quinnell Kogarah Library Annie Persijn Kogarah Library Jo Lloyd Hornsby Library Noel Willis Fairfield Library Dimitri Symeonidis Marrickville Library Jacinta Craine Sutherland Library Danju Wong City of Sydney Library Takashi Fujita State Library of NSW Friederike Borchert Goethe-Institut Library Jane Greville Ryde Library Angela Poswistajlo Campbelltown Library Joelmon Zungar Bankstown Library Christine Judd Newcastle Library Jann Debenham Bankstown Library Angie Wong Hurstville Library Alison Watson Zenith Oriana Acevedo State Library of NSW Kasia Malicka Burwood Library Wendy Gindi Canterbury Library Yan Ping Lu Holroyd Library Alexander Mills Ashfield Library

__Welcome__ Oriana welcomed everyone to the State Library

__Election of Office Bearer__s Jane Greville was elected as Chairperson Vivien Chung was elected as Secretary

__Minutes of Last AGM__ (held on 27 November 2007) The minutes then were accepted by Wendy Ford and seconded by Noel Willis.

__Minutes of Previous meeting__ The minutes were accepted by Roman Ciereszko and seconded by Wanda Swierczynska.

__Matters Arising__

__Cataloguing in Scripts (Zenith)__ Alison Watson from Zenith demonstrated their catalogue records in scripts that were uploaded onto Libraries Australia and State Library of NSW. The purposes of the demonstration were to inform members of the working group about cataloguing standards, display of their library’s bib records on OPACs and provide the members a way to gain knowledge on cataloguing in scripts.

All members agreed to form a special working committee to discuss if a set of minimal cataloguing standard and transliteration would be formed for the public libraries. The committee will be chaired by Jane Greville and consists of 5 members: Anne Hall, Wendy Gindi, Lalani (Marrickville), Stephanie Lee and Kemal Serdar. The proposal would be submitted to IFLA. Marrickville and Botany libraries have cataloguing records with script in several languages and they are prepared to contribute these records to the National Libraries bibliographic database

ACTION: Oriana to work with Marrickville & Botany to review this issue

__Multicultural Excellence Award 2008__ Anne Hall to follow on payment of the prize of $1,100 for the winner of the Award 2008, to Parramatta City Library.

__2009 May Cross Culture Training__ Oriana has funding for the Cross Culture Training in May 2009. Two training sessions will be organised. Tuesday, 12 May 2009—on “Cultural Competency” for experienced people (12 people) Wednesday, 13 May 2009—on “Cross Cultural” for anyone (20 people)

ACTION: Oriana will call for Expressions of Interest 2nd of Feb

__History Project (Oriana)__ The submission for a research grant of $10,000 on the history of the multicultural services in NSW was not successful. The focus for the next application might be on “history of public library services to multicultural communities”. Digital format would also be considered.

ACTION: .Noel & Oriana will work together on the scope and identify any issues before the submission of another application next year

__Dates & Venues for the meetings 2009__ 26 Feb – Liverpool Library 21 May – Auburn Library 27 Aug – Blacktown Library 26 Nov – State Library of NSW

__General Business__

__Seminar “Language & Cultural Identity”__ Ann Hall congratulated and thanked all those people who organised and participated in the Seminar. Oriana sent an e-survey on the seminar to all participants. The feedback was good. The variety of topics was good. The Powerpoint files and the papers will not be available on the web as there is not enough format to be able to be put on the web.

__Mylanguage.com.au (Oriana)__ Mylanguage.won the 2008 Community relations Commission (CRC)National Multicultural Marketing Award.

__Bulk Loans from the State Library of NSW__ The Kurdish language collection was just launched in the State Library. Armenian language collection was dropped. Oriana suggested Libraries could make their recommendation of any new/emerging language materials by writing to the State Library. Oriana reported that it took her about 2 years to set up the Kurdish language collection.

The policy of the bulk loans services is under review.

__PLM website__ The PLM website was updated and redeveloped. The web address is http://www.mplansw.asn.au/projects/multicul/index1.html

__Annual Report on WGM__ (Dec1007-Nov1008) Noel wrote the annual report for PLM.

__Main IFLA Conference 2010__ The IFLA 2010 conference will be held in Brisbane. The Library services to Multicultural Populations Section of IFLA has successfully organised pre conference satellite meetings in the countries where IFLA has been held. A meeting chaired by Mijn Kim the IFLA chairperson, will be held on 5 December 2008. Following the meeting a committee will be formed to discuss issues such as calling for papers, dates and so on.

__IFLA 2010 – Satellite Multicultural Conference in Sydney__ All venues have been booked.

Venue: The State Library of New South Wales Metcalfe auditorium capacity to 140 people Dixson room, with capacity for 100 people Parliament Theatre capacity for 175 people

August 2010 11 August 2010, Tuesday evening - Welcome Drink in the Dixson room. State Library of NSW 12 August 2010, Wednesday - opening and conference dinner 13 August 2010, Thursday - final day conference

IFLA Satellite Conference Papers A committee will be formed comprising initially of Anne Hall and Jane Greville.

__Reports from Libraries__ 
Liverpool Library A book selection meeting was held in Liverpool Library.

Parramatta Library The bilingual story telling workshop held in Parramatta Library was very successful. 66 people attended the workshop. One of the feedback was lack of a professional interpreter.

Randwick Library A migrant’s story celebration will be held in Randwick Library on 11 December 08, 5:30-7pm.

Canterbury Library Arabic Cultural celebration will be held on 21 November 2008. An in-house selection meeting would be held in Campsie Library on Mon 24 November 2008 from 4:30 to 7pm.

Chinese Talking Books Rockdale Library purchased these materials (both in Cantonese and Mandarin) from Australian China Book Shop.

Meeting closed at 12:30pm followed by lunch provided by the State Library of NSW.

Next Meeting: Date: 26 Feb 2009 Venue: Liverpool Library