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--- minutes_6_february_2023_-_online_agm [2023/02/08 18:57] – alaidlaw
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-**NSW PUBLIC LIBRARIES DOCUMENT DELIVERY WORKING GROUP MEETING MINUTES**\\
-**Date**: Monday 6th February 2023 - AGM\\
-**Venue**: Online via Zoom\\
-**Time**: 2pm\\
-**Chairperson**: Shelley Petchell, Cumberland\\
-**Secretary**: Anne Laidlaw, City of Sydney\\
-{{ :minutes_doc_del_meeting_feb_2023.docx |Downloadable minutes here}}\\
-**Agenda**\\
-**1. AGM - Announcement Chair and Secretary roles 2023-2025**\\
-**Chair** - Shelley Petchell, Cumberland **Secretary** – Anne Laidlaw, City of Sydney\\
-These will be fixed term roles for 2 years, ending at AGM 2025. After which the roles will be rotated to either a new person or to a yearly roster with one person per meeting.\\
-**2. Welcome and introductions**\\
-I acknowledge that I am hosting/recording this meeting from the lands of Dharug People of the Eora Nation. I also acknowledge the Traditional Custodians of the various lands on which you all work today and the Aboriginal and Torres Strait Islander people participating in this meeting.\\
-**3. Apologies**\\
-Diane Parkin, Hornsby ; Sharon Downie, Liverpool ; Brenda Finney, Singleton\\
-**4. Confirmation of minutes dated 7th December 2022**\\
-Fujing Zhao, Ku-ring-Gai\\
-Murray Boothman, Strathfield\\
-**5. Actions arising from previous meeting**\\
-**Benchmarking survey** – Ongoing - following up with Thomas and Jody.  Both on leave when Anne reached out in January will follow up for the May ILL meeting.\\
-**6. State Library of NSW Report** - NIL\\
-**7. Multicultural Services Report**\\
-  * Business as usual in Multicultural bulk loans.
-  * New German language items have arrived and are being catalogued so stay tuned
-  * Confirming that there is no limit on how many multicultural bulk loans libraries can have at any one time. While old system did have a cap in place this has now gone.
-  * Only time supply is affected is when language items are low e.g. recently Russian and Ukrainian items in short supply. Staff will do their best in these instances to supply as much as possible.\\
-**8. Trove Collaborative Services Updates**\\
-**Updates on TCS Resource sharing**\\
- The NLA reached out for public library reps in Jan for the TCS Resource Sharing Working Group. This was to read and provide feedback on the recommendations they had compiled for potential suppliers replacing LADD. The first meeting was held on 19th Jan with five public library representatives – three from Victoria, City of Melbourne, Geelong and Port Phillip, one from Townsville and City of Sydney.
-NLA is currently out to market to see what is available and will come back to participants in March/April with any updates. This will be passed on as soon as possible to wider networks.
-Some feedback from the public library reps provided to NLA is shown below:
-  * Payment Gateway – importance for PL who use LADD for invoicing. While largely reciprocal easier to have one location to invoice than individual requests should you not be able to have a council credit card to use.
-  * Automatic load balancing – automated generation of fulfilment options that disperse fulfilment effort across participants in preferred sub-networks or the whole network.
-  * Currently utilised in VIC and would be useful as long as we still have control over sub-networks for requests around AV etc as not all holdings may be for ILL.
-  * Admin – importance of LADD functions such as “notes” ; blank form ; Maximum charge per request.\\
-**LMS changes - Aurora**\\
-In addition to this there has also been some work going on in the LMS space of Aurora. They are looking into a new centralised ILL system that will make sending and receiving ILL easier for Aurora LMS users. First trial with Aurora to Aurora Libraries occurring first quarter 2023. \\
-**Trove funding cuts**\\
-As seen in recent media articles the NLA is also facing a 21 percent budget cut from July 2023 which will affect the continuation of Trove as a service. This is not limited to Libraries but includes all Trove users from public up.\\
-While negotiations in progress no update available from Trove as budget-in-confidence. NSW Public Libraries Association has written to the Minister for Arts and Shadow minister for Science and the Arts to advocate for Trove and has been in touch with Library Managers to ask for support in writing to local federal members also.
-ALIA also has a speak up for Trove petition is anyone is willing to complete [[https://www.alia.org.au/Web/News/Articles/2023/1-January-2023/Speak_up_for_Trove.aspx  |here]]\\
-**Action**: This is an agenda item for the ALIA ILAC meeting this week. Anne  to report any new information back if received.\\
-**9. ILL Van**\\
-Contact details for issues with Van run sent through in mid-December, contact both Genevieve and Samantha. If email has gone astray contact details available in downloadable minutes.\\
-**Ongoing issues**\\
-**Timing of delivery:** Multiple libraries have reported that their delivery is appearing at different times each day. **Action**:  Shelley to contact Samantha and Genevieve to see if thereis a current schedule/rota of when locations can expect deliveries so we know if they will be arriving and when.\\
-**Missed deliveries:** Cumberland, Georges River and City of Sydney have all had missed deliveries recently and reported via email to SLNSW. Sometimes no response received as to why this occurred, other times notice of sick driver was released later in the day.\\